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YEP District 4510

A unique exchange experience!

We are committed to making the exchange experience in our district of great value​​, with much of learning and life growing.   ​​​​​​​

Other Estimated Costs of Exchange.


Emergency Fund.

The required Emergency Fund is 300 dollars and is due no later than 7 days after arrival. Your student may pay this amount by Dollars or Euros.

Your student’s host club must maintain the fund at its original value. Any money left in the fund will be returned to the student shortly before departure.


Stipend and personal spending money.

The amount of the monthly stipend will be 200 Reais (our currency) and it will be paid, by the host club directly to your student. The stipend will be provided for a period of at least 10 months.

Most students find they need at least 100 Reais additional spending money per month.


Cost of Inbound Student Orientation.

We will be responsible for all expenses of the orientation including transportation, room and board, and supplies.


Language instruction.

It is provided for a period of 12 weeks at no cost to your student.


Mobile phones. 

We require students to have mobile phones. Your student may bring a smartphone from home, insert a local SIM card, and purchase service. Your student can expect to pay 20 dollars per month for mobile phone service.


Educational costs. 

School tuition, lab fees, gym uniforms, activity fees, and required books. Your student will not be required to pay for tuition, lab fees, gym uniforms, activity fees, or the cost of purchasing required books.

A lunch or a school lunch will be provided at no cost to your student.

Your student is not expected to wear a uniform.


School trips.

​​​​​​​They may be available, but these tours are not mandatory. Host clubs and districts need not pay the cost of school trips.

Transportation to and from school.

Your student is not responsible for transportation costs to and from school.

​​​​​​​Government registration fees.

​​​​​​​Our country requires your student to register with the government. However, your student is not expected to pay for them.

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Applications and their delivery.

Schedule for delivery of your students’ documents to our district. We need your student’s complete Application including the signed Sponsor Guarantee Form no later than end of May.

Schedule of our delivery of documents your student needs to obtain visa. We will send the Host Guarantee Form and any other documents required to secure your student’s visa no later than end of May. We will deliver the original of these documents to the person you designate, unless you request that the documents be sent directly to your student. We will send a copy of these documents to your district Youth Exchange Chair.

Format of application accepted. The entire application must be typed including Guarantee Forms. We accept Inbound Student Applications sent electronically.

Insurance

Students are required to purchase the insurance that your district recommends for them as long as this insurance complies with the Rotary International standards. If no specific recommendations are given our students are required to purchase CISI-Bolduc Plan B insurance prior to their departure.

Additional requirements and information

Parental, Family, and Friends Visit Policy. Visits by student’s parents/guardians, siblings and/or friends are heavily discouraged during the first half of the exchange year. Such visits may only take place with the host club and host district’s authorization in writing and should preferably occur within the last quarter of the exchange or during school breaks. Visits are not allowed during major holidays, even if the occur during school breaks.

Immunizations. Your student will receive a list of immunizations required to enter our country or attend school.

The covid-19 Vaccination is required for all exchange students so that they can enter our country, as this is required by law and to attend classes.

Grades, transcripts, and graduation. Your student will receive grades and receive a transcript. Your student will graduate if this applies to him.

Protection and disclosure of confidential information. Our district strictly adheres to all guidelines of our government regarding the regulations and laws that govern the protection and disclosure of confidential information.

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Other Estimated Costs of Exchange.

Emergency Fund.

The required Emergency Fund is 300 dollars and is due no later than 7 days after arrival. Your student may pay this amount by Dollars or Euros.

Your student’s host club must maintain the fund at its original value. Any money left in the fund will be returned to the student shortly before departure.

Stipend and personal spending money.

The amount of the monthly stipend will be 200 Reais (our currency) and it will be paid, by the host club directly to your student. The stipend will be provided for a period of at least 10 months.

Most students find they need at least 100 Reais additional spending money per month.

Cost of Inbound Student Orientation.

We will be responsible for all expenses of the orientation including transportation, room and board, and supplies.

Language instruction.

It is provided for a period of 12 weeks at no cost to your student.

Mobile phones. 

We require students to have mobile phones. Your student may bring a smartphone from home, insert a local SIM card, and purchase service. Your student can expect to pay 20 dollars per month for mobile phone service.

Educational costs. 

School tuition, lab fees, gym uniforms, activity fees, and required books. Your student will not be required to pay for tuition, lab fees, gym uniforms, activity fees, or the cost of purchasing required books.

A lunch or a school lunch will be provided at no cost to your student.

Your student is not expected to wear a uniform.

School trips.

​​​​​​​They may be available, but these tours are not mandatory. Host clubs and districts need not pay the cost of school trips.

Transportation to and from school.

Your student is not responsible for transportation costs to and from school.

​​​​​​​Government registration fees.

​​​​​​​Our country requires your student to register with the government. However, your student is not expected to pay for it.

Orientation of Volunteers​​​​​​​

Rotary hosting procedures in our district​​​​​​​

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Arrival and return home​​​​​​

​​​​​​​Arrival - Your student must purchase tickets directly to Guarulhos – Cumbica, the main international airport in São Paulo, the capital of our state. There will be at least one member of the RYE committee waiting for the inbound student or the student's host family.

Return home - The return will be via the same international airport, where the host family agrees to take your student directly at the end of the stay.​​​​

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​​​​​Host families

Your student will be hosted by a minimum of 3 families and a maximum of 4, who genuinely want to host an inbound student and will welcome and support your student.

​​​​​​​We will provide all host families with at least annual training on being a host family. This training will include youth protection information and specific information in dealing with likely cultural differences in hosting a student from your country.

Host families must host only one student at the same time and the student has to have one private bedroom.

All volunteers, including youth exchange officers, counselors, committee members, and adult host family members, who are expected to have significant or unsupervised contact with students will have:

  • ​​​​​​​Been interviewed do determine their suitability to work with youth.


  • Complete a volunteer application.


  • Undergone a criminal background check.


  • Provided acceptable reference checks.


  • Received training on program administration and rules.


  • Received training on abuse and harassment awareness and prevention.

Disciplinary action and early returns.​​​​​

Notice. We will promptly notify you when your student has done something that may subject your student to discipline. We will keep you updated on the disciplinary status of your student.

Authority to send student home. Our district committee members, which is made up of five people, have the authority over decisions to send a student home because of failure to comply with program requirements.

First weeks. A student will not be sent home during the first weeks of the exchange except in case of gross violation of program rules or requirement by government officials. We will require that your student’s host club and host family confirm in writing their understanding of these policies.

School issues. We will work with schools to provide academic assistance if your student is not meeting minimum academic requirements. If a school is no longer willing to host your student, we will attempt to find alternatives to an early return.

Sending student home. Our member district will inform you, your sponsor club, and your student’s parents or guardians before your student leaves our country. The return should be at the earliest practical time on a reasonable route. Your student is responsible for the costs related to any early return. sending a student home, the districts may appoint an independent


Reporting serious incidents.

Reporting to Rotary International and authorities. We will follow the Rotary International policies and local law in reporting all serious incidents to Rotary International, law enforcement, and the appropriate national agency or department. We will follow through on allegations in accordance with Rotary International policy and local law.

Notifying you. If we report an incident involving your student, we will notify you and provide details consistent with Rotary International policy and local law.

Support from Rotary Clubs in the District

Contact information. Before your student leaves on exchange, we or our member district will provide your student with the name and contact information for his or her Rotarian counselor in the host club of our member district. The information will include an email address and all phone numbers. 

Counselor will not serve as host parent. The Rotarian counselor will not serve simultaneously as a host parent for your student. If it becomes necessary to place your student with the counselor on a temporary basis such as at the beginning of an exchange or in an emergency, we will appoint a person to serve as substitute counselor during the stay.

Counselor training. The counselor will be trained to respond to any problems or concerns that arise during the exchange including the prevention of physical, sexual, and emotional abuse.

Regular contact with Counselor. Our Rotarian counselor will have regular contact with your student.

Frequency of contact. Our counselor will meet with your student between between once and twice a month.

Face to face contact. Contact will be face to face except when geography or extraordinary circumstances makes this impossible.

Attendance at club meetings. The opportunity of the student to regularly attend club meetings is an important part of your student’s support system. Your student’s host club will arrange for your student to participate in club activities and to attend club meetings and service projects at no cost at least once a month.

Monthly allowance. The host club will pay your student a monthly stipend that is at least enough to cover the costs of meals eaten at school or elsewhere.

Eligibility Requirements.​​​​​

Age. Your student must be at least 15.5 years old and not more than 18.5 years old on the first scheduled day of school.

Gender. We accept male and female students.

Graduation from high school. District 4510 prefers to host inbound students who have not graduated from high school but can accept a limited number who have graduated. That student must know that attending school, completing schoolwork, and participating in school activities are requirements of each exchange student.

Language Proficiency. Fluency in Portuguese is not required. However, all inbound students should do their best to learn as much Portuguese as possible before arrival.

Academic achievement. No specific minimum record of academic achievement applies.

Dietary Restrictions. We have no dietary restrictions for accepting inbounds. However, all dietary restrictions must be communicated using the application form.

Medical restrictions. Students must be in good physical and mental health with no recurring history of medical or psychological problems (e.g., recurring depression, anorexia, bulimia).

Other restrictions such as personal habits and appearance. Our District prohibits smoking, vaping, drinking of alcohol, using non-prescription drugs, receiving tattoos and obtaining body piercing while on exchange.

Arrival and departure dates.

Arrival. Your student should arrive in our district between July 15th and August 15th. If your district is located in Asia or Oceania, your student should arrive in our district between January 3rd and January 15th.

We will provide arrival dates after we have sent the Host Guarantee Form.

Departures. Your student must come to terms with the host family the best date for departure, right after the end of his or her classes. The host family is responsible for taking the inbound student to the airport.

Applications and their delivery.

Schedule for delivery of your students’ documents to our district. We need your student’s complete Application including the signed Sponsor Guarantee Form no later than end of May.

Schedule of our delivery of documents your student needs to obtain visa. We will send the Host Guarantee Form and any other documents required to secure your student’s visa no later than end of May. We will deliver the original of these documents to the person you designate, unless you request that the documents be sent directly to your student. We will send a copy of these documents to your district Youth Exchange Chair.

Format of application accepted. The entire application must be typed including Guarantee Forms. We accept Inbound Student Applications sent electronically.

Insurance

Students are required to purchase the insurance that your district recommends for them as long as this insurance complies with the Rotary International standards. If no specific recommendations are given our students are required to purchase CISI-Bolduc Plan B insurance prior to their departure.

Additional requirements and information

Parental, Family, and Friends Visit Policy. Visits by student’s parents/guardians, siblings and/or friends are heavily discouraged during the first half of the exchange year. Such visits may only take place with the host club and host district’s authorization in writing and should preferably occur within the last quarter of the exchange or during school breaks. Visits are not allowed during major holidays, even if the occur during school breaks.

Immunizations. Your student will receive a list of immunizations required to enter our country or attend school.

The covid-19 Vaccination is required for all exchange students so that they can enter our country, as this is required by law and to attend classes.

Grades, transcripts, and graduation. Your student will receive grades and receive a transcript. Your student will graduate if this applies to him.

Protection and disclosure of confidential information. Our district strictly adheres to all guidelines of our government regarding the regulations and laws that govern the protection and disclosure of confidential information.

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Applications and their delivery.

Schedule for delivery of your students’ documents to our district. We need your student’s complete Application including the signed Sponsor Guarantee Form no later than end of May.

Schedule of our delivery of documents your student needs to obtain visa. We will send the Host Guarantee Form and any other documents required to secure your student’s visa no later than end of May. We will deliver the original of these documents to the person you designate, unless you request that the documents be sent directly to your student. We will send a copy of these documents to your district Youth Exchange Chair.

Format of application accepted. The entire application must be typed including Guarantee Forms. We accept Inbound Student Applications sent electronically.

Insurance

Students are required to purchase the insurance that your district recommends for them as long as this insurance complies with the Rotary International standards. If no specific recommendations are given our students are required to purchase CISI-Bolduc Plan B insurance prior to their departure.

Additional requirements and information

Parental, Family, and Friends Visit Policy. Visits by student’s parents/guardians, siblings and/or friends are heavily discouraged during the first half of the exchange year. Such visits may only take place with the host club and host district’s authorization in writing and should preferably occur within the last quarter of the exchange or during school breaks. Visits are not allowed during major holidays, even if the occur during school breaks.

Immunizations. Your student will receive a list of immunizations required to enter our country or attend school.

The covid-19 Vaccination is required for all exchange students so that they can enter our country, as this is required by law and to attend classes.

Grades, transcripts, and graduation. Your student will receive grades and receive a transcript. Your student will graduate if this applies to him.

Protection and disclosure of confidential information. Our district strictly adheres to all guidelines of our government regarding the regulations and laws that govern the protection and disclosure of confidential information.

My Image

Applications and their delivery.

Schedule for delivery of your students’ documents to our district. We need your student’s complete Application including the signed Sponsor Guarantee Form no later than end of May.

Schedule of our delivery of documents your student needs to obtain visa. We will send the Host Guarantee Form and any other documents required to secure your student’s visa no later than end of May. We will deliver the original of these documents to the person you designate, unless you request that the documents be sent directly to your student. We will send a copy of these documents to your district Youth Exchange Chair.

Format of application accepted. The entire application must be typed including Guarantee Forms. We accept Inbound Student Applications sent electronically.

Insurance

Students are required to purchase the insurance that your district recommends for them as long as this insurance complies with the Rotary International standards. If no specific recommendations are given our students are required to purchase CISI-Bolduc Plan B insurance prior to their departure.

Additional requirements and information

Parental, Family, and Friends Visit Policy. Visits by student’s parents/guardians, siblings and/or friends are heavily discouraged during the first half of the exchange year. Such visits may only take place with the host club and host district’s authorization in writing and should preferably occur within the last quarter of the exchange or during school breaks. Visits are not allowed during major holidays, even if the occur during school breaks.

Immunizations. Your student will receive a list of immunizations required to enter our country or attend school.

The covid-19 Vaccination is required for all exchange students so that they can enter our country, as this is required by law and to attend classes.

Grades, transcripts, and graduation. Your student will receive grades and receive a transcript. Your student will graduate if this applies to him.

Protection and disclosure of confidential information. Our district strictly adheres to all guidelines of our government regarding the regulations and laws that govern the protection and disclosure of confidential information.